Using the Archives
Monday 1 February 2010 (All day)
General Information
- Archival documents must be consulted on site. The Records Management and Archives (RM&A) Department also provides limited access by email and telephone. Please note that requests will be answered within 5 opening days. Users will be informed if any additional delay is necessary.
- Most of our holdings are available. However, please note that some documents are restricted because they contain personal, libelous, or defamatory information, or because a donor has requested a restriction for a specified period of time.
Areas of Specialization
- The Concordia University Records Management and Archives Department collects, processes, preserves, and provides access to private archival fonds and collections which are related to the history of the University or whose documents support the research activities of the academic programs of the University.
- Some areas of specialization include the documents of faculty and staff members, Montreal jazz history, the Montreal visual arts community, and the Irish-Canadian cultural community of Montreal.
- Concordia University Records Management and Archives is a member of the Group of Archivists of the Region of Montréal/Groupe d'archivistes de la région de Montréal (GARM).
Planning a visit
- The RM&A Department is located downtown and is open to faculty, students, and staff of Concordia, and to external researchers, including the general public.
- The RM&A Technician, Caroline Sigouin, is available to assist researchers in person. Visits will be much more productive if an appointment is taken. You can do that by phoning or emailing Caroline Sigouin at 514-848-2424, ext. 7775 or send an email to archives@alcor.concordia.ca.
- It is important that all researchers come to the RM&A department with good background information and a clear idea of their research project.
- Before coming to our department, please consult the reading room rules.
Copying
- Before ordering copies, please consult our price list.
- Users are not permitted to copy documents with their own equipment.
- The RM&A staff does all copying.
- Some material is fragile and may not be copied.
- All copying must be done within the limitations of the Copyright Act. Researchers are responsible for securing copyright clearance when required.
- The RM&A Department reserves the right to limit the number of copies.
Reading Room Rules
Tuesday 3 May 2011
USER RULES
To ensure the long-term preservation of archival documents, it is important to follow the
rules listed below.
- Leave coats, parcels, briefcases, and other similar belongings at the coat rack. Just keep what you need to take notes. Electronic devices are allowed.
- No food or beverages allowed.
- No documents are to be removed from the research area.
- Use pencils only.
- Do not film, photograph or copy documents with your own equipment (laptop, cell phone and camera).
- Do not annotate or dirty documents.
- Use only one box at a time.
- Maintain order; do not mix or reclassify documents.
Copying is done by the staff and within the limitations of the Copyright Act.
Report any accident or damage to a document to the staff immediately.
HANDLING OF DOCUMENTS
- Handle the enclosure or the container rather than the documents.
- Do not lean on documents or archives boxes.
- Do not place your note pad or electronic equipment on top of documents.
- Replace documents you are not using into file folders and boxes.
- Realign papers manually before returning the file folder to a box.
Price List
Thursday 7 April 2011
Printing and Photocopy Fees
| Format | Black and White | Color |
Color |
| 8.5 x 11 | $ 0.10 | $ 0.25 | $ 1 |
| 8.5 x 14 | $ 0.10 | $ 0.25 | $ 1 |
| 11 x 17 | $ 0.20 | $ 0.50 | $ 2 |
Prices mentioned above are per copy.
Scanning Fees
| Format | 0-50 Images |
51-100 Images |
101 + Images |
| Low resolution - 300 dpi or lower, format: .jpg | $ 10 | $ 7.50 | $ 5 |
| High resolution - 600 dpi and higher, format: .jpg, .tiff, .png | $ 15 | $ 11.50 | $ 7.50 |
Prices mentioned above are per image or per document page, if any.
User Fees
| Use | Price |
| Scholarly publication and exhibition | Scanning fees only |
| Commercial publication (book, magazine) | Scanning fees + $ 15 / image |
| Audiovisual use, film production and other commercial use | Scanning fees + $ 50 / image |
An image use agreement must be signed.
Other Fees
| Other Fees | Price |
| Reproduction of audiovisual documents (film or sound recording) | Price on demand. Contact us for more details. |
| CD or DVD | $ 1 each |
| Shipping fees | $ 1 / envelope + Canada Post shipping fees |
Methods of Payment
- Cash
- Cheque payable to Concordia University
Processing Time
The Records Management and Archives team is committed to process your order within 5 opening days. A member of our team will contact you if any additional delay is necessary to answer your request appropriately.
Notes
- All copying is done by the Records Management and Archives Department staff and within the limitations of the Copyright Act.
- Prices in Canadian dollar (CAD).
- All prices are subject to change without notice.
- Applicable taxes are added for external users.
- Fees and taxes are not charged to internal users for projects related to Concordia University. Concordia University students are not charged user fees and taxes for project related to their studies. – A valid student ID is required.
Questions?
 |
archives@alcor.concordia.ca |
 |
(514) 848-2424 x7775 |