Records Classification and Retention Plan

The Records Management and Archives Department (RMA) has created a tool, the Records Classification and Retention Plan (RCRP).

The RCRP supersedes the University Filing System and the Retention Schedule. From now on, every unit shall use the RCRP to organize, sort, destroy or permanently retain their documents and records. Your main responsibility as a staff member is to apply the Records Management Program to your own documents and records whether they are on hard copy or electronic format. Therefore, all documents and records shall be organized, processed and retained according to the RCRP.

The retention periods included in the RCRP have been established in coordination with the concerned units to establish the administrative need for each record series. It has also been reviewed by OGC before being approved by Bibliothèque et Archives nationales du Québec (BAnQ). Therefore, the RCRP has a legal value and every unit must apply the retention rules stated in the Plan.

In order to help you, RMA has put together a Training Program which explores the basics of Records Management as well as how to use the RCRP,  explains the procedures to send documents to RMA and gives you guidelines on the management of emails. Offered once a month and free of charge for internal employees, the complete schedule is available on the section Records Management Training.


Rachel Marion, Records Officer
514 848-2424 #3487

Nathalie Parant, Records Officer
514 848-2424 #2411