Secure Shredding

The protection of personal and confidential information is an important concern for Concordia University as breaches of confidentiality can be costly and can impact our reputation. A Secure Destruction Program reduces risk of unlawful disclosure of personal and/or confidential information through a highly secure process.

DOCUMENTS TO BE DESTROYED IN A SECURE WAY DOCUMENTS TO BE SENT TO REGULAR RECYCLING
  • Confidential documents, such as contracts, strategies, reports, etc...
  • Documents containing personal or nominative information, such as employee files, medical files, payroll documents, etc...
  • Any documents related to students: exams, case files, notes, results, diplomas, admission documents, financial aid documents, etc...
  • Reference documents or publications, such as, books, magazines, newspapers, laws, public documents published by associations or governments, etc...
  • Office supplies, such as blank or empty files, empty pages, unused post-it stickers, blank forms, etc...
  • Promotional Material


PROCEDURE

  1. Put your confidential documents into a photocopy paper box or any box that is roughly the size of a regular archive box and fill it to maximum capacity. Boxes are available through the Bookstore. Please use the following code: 125005 (110-0066501). It has been decided to standardize the format of the boxes for health and safety purposes. Please note that Distribution may refuse to take your box should it not be in compliance with this procedure.
  2. Complete the Destruction Authorization Form allowing us to proceed with secure destruction and attach it to the top of the box.
  3. Call Distribution at #2400 to plan for a pick-up of your boxes.

You can leave staples and paper clips on your documents. However, we ask that you remove binder clips, binders and file hangers.

Documents containing personal information are considered to be confidential and should be dealt with in a secure way. Treat such documents as you would want others to treat your own personal information.

Should you have a big volume of confidential material to shred or send lots boxes to secure destruction regularly, the Records Management and Archives department can help you by providing 65 gallons secure shredding bins or 32 gallons security consoles. Send your questions or requests to: Records.Management@Concordia.ca.

If you’d like to have documents on media other than paper (CDs, DVDs, microfiches, ID cards, etc.) sent for secure destruction, please contact the Records Management team to know options available. However, your department could be charged, depending on the volume of mixed media to destroy.